1. Introduction
Welcome to PufferTrack. We respect your privacy and are committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) or use our HRMS software services, and tell you about your privacy rights and how the law protects you.
By using the PufferTrack Service, you acknowledge that you have read and understood this Privacy Policy.
2. Information We Collect
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:
- Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.
- Contact Data includes billing address, delivery address, email address and telephone numbers.
- Employment Data includes job titles, work history, department, salary information, and performance reviews stored within our HRMS platform.
- Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
3. How We Use Your Data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
Service Delivery
To register you as a new customer and provide the HR management services you have subscribed to.
Improvement
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences.
Communication
To notify you about changes to our terms or privacy policy, and to provide customer support.
Compliance
To comply with a legal or regulatory obligation, such as tax reporting or employment law requirements.
4. Data Sharing & Disclosure
We do not sell your personal data. We may share your data with trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. Examples include:
- Cloud infrastructure providers (e.g., AWS, Azure).
- Payment processors for billing services.
- Integration partners you explicitly authorize (e.g., Payroll providers like Gusto or ADP).
5. Data Security
Bank-Grade Encryption
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. We use 256-bit SSL encryption for data in transit and at rest.
In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
6. Your Rights & Choices
Under certain circumstances, you have rights under data protection laws in relation to your personal data, including the right to:
7. Contact Us
If you have any questions about this privacy policy or our privacy practices, please contact our Data Protection Officer (DPO) in the following ways:
PufferTrack Inc.
Email: privacy@puffertrack.com
Address: 123 Tech Boulevard, Suite 400, San Francisco, CA 94107